CHEAR Data Use Guide

I. Introduction

The Children's Health Exposure Analysis Resource (CHEAR) was established by the National Institute of Environmental Health Sciences (NIEHS) to provide analytical and laboratory services to support researchers who want to include environmental exposure assessment in their studies. The CHEAR Data Center at the Icahn School of Medicine at Mount Sinai will provide a data repository for storing epidemiologic and biomarker data that were previously collected in an approved CHEAR research study and for all new biomarker data generated by the CHEAR National Exposure Assessment Laboratory Network ("Lab Hubs").

This document is for purposes of downloading de-identified data of the CHEAR Data Repository.

II. Instructions

The User must read and agree to the conditions of this CHEAR Data Use Practices and Publication policy.

III. Terms and Conditions

The Data User requests approval to download data of the CHEAR Data Repository for research purposes by agreeing to the following terms:

  • 1
    Non-Identification of Subjects: Data User agrees that data will not be used to establish the individual identities of any of the study participants from whom data were obtained and/or contact the individual study participant.
  • 2
    Data Disclaimers: Data User acknowledges that the CHEAR Data Center does not and cannot warrant the results that may be obtained by using any data included in the CHEAR Data Repository. The CHEAR Data Center disclaims all warranties as to the accuracy of the data in the CHEAR Data Repository or the performance or fitness of the data or data analysis tools for any particular purpose.
  • 3
    Publication Policy: Data User agrees to read the CHEAR publication policy available through the following link: https://www.chearprogram.org/chear-publication-policy
  • 4
    Notification to CHEAR of Publication: Data user agrees to notify the CHEAR Coordinating Center via email (CHEAR_CC@westat.com) providing information on when and where a publication (or other public disclosure) from the Research Project will appear.
  • 5
    Acknowledgments: In any and all oral and written presentations, disclosures, and publications (including abstracts, as space allows) based upon dataset(s) downloaded from the CHEAR Data Repository, the Data User agrees to cite the appropriate CHEAR components as described in publication policy https://www.chearprogram.org/chear-publication-policy
  • 6
    Non-Endorsement; Liability: Data user agrees not to claim, infer, or imply endorsement by the United States Government, the Department of Health & Human Services, the National Institutes of Health, or the National Institute of Environmental Health Science of the Research Project, the entity, or personnel conducting the Research Project or any resulting commercial product(s). The United States Government assumes no liability except to the extent provided under the Federal Tort Claims Act (28 U.S.C. 2671-2680).
  • 7
    Security: Data User agrees to abide by the following Security Best Practices and Security Standards for the use and security of data. The CHEAR Data Repository conforms to HIPAA and NYS Privacy regulations. Keeping CHEAR Data Repository information secure through these best practices is of the utmost importance.

IV. Security Best Practices

  • 1
    Do not attempt to override technical or management controls to access data for which you have not been expressly authorized.
  • 2
    Do not use your trusted position and access rights to exploit system controls or access data for any reason other than in the performance of the proposed research.
  • 3
    Do not allow others to use your account. Each user must obtain and use their own account.
  • 4
    Ensure that anyone directed to use the system has access to, and is aware of, CHEAR Data Repository Information Security Best Practices and Security Standards as well as all existing policies and procedures relevant to the use of the CHEAR Data Repository, including but not limited to 45 CFR Part 46.
  • 5
    Follow the CHEAR Data Repository password policy which includes :
  • 6
    Choose passwords of at least seven characters including at least three of the following types of characters: capital letters, lower case letters, numeric characters and other special characters.
  • 7
    Change your passwords every six months.
  • 8
    Protect your CHEAR Data Repository password from access by other individuals - for example, store it electronically in a secure location.

V. Security Standards

  • 1
    Protect the data, providing access solely to authorized researchers permitted access to such data by your institution.
  • 2
    When you download CHEAR Data Repository data, download the data to a secured computer, with strong password protection, and encrypted storage.
  • 3
    For the computers hosting CHEAR Data Repository data, ensure that they have the latest security patches and are running virus protection software.
  • 4
    Make sure the data are protected from anonymous access from users both inside and outside of the organization.
  • 5
    If you leave your office, close out of data files or lock your computer. Consider the installation of a timed screen saver with password protection.
  • 6
    When finished using the data, destroy the data or otherwise dispose of it properly